When working with MSP, there are three distinct levels of administrators in the program and some of the key differences between them:
We also have a video on this topic.
Installation Admins
Installation admins require having a downloaded copy of MSP licensed to their machine, counting as one of your installations for the subscription.
When accessing MSP as an installation admin, your view of the program will be a separate application on your computer:
Web Admins
Web Admins are able to make changes to the MSP database from the admin view of the Web Terminal.
In the admin view of the Web Terminal, Web Admins have access to many (but not all) of the same panes that can be accessed as an installation admin:
Leaders*
Leaders are volunteers with web-based access to make changes to the schedules and volunteers in their ministries, as well as send email and text message announcements. Their privileges can be limited to fit their role.
Leaders access their administrative privileges through the admin view of the Web Terminal, where they will see the Volunteers, Schedules, and Announcements panes:
Key Differences
Below are the key differences between an Installation Admin, Web Admin and a Leader, to help you decide which level of access is needed. Please note that additional privileges are being added to Web Admins in upcoming releases!
|
Installation Admin |
Web Admin |
Leader |
|
|
Accessibility |
Installed copy of software, counts as installation for the license |
Web-based access through Web Terminal. Can be accessed via any web device such as a tablet or smartphone |
Web-based access through Web Terminal. Can be accessed via any web device such as a tablet or smartphone |
|
Volunteers |
Add, modify, and delete volunteers from the database |
Add, modify, and delete volunteers from the database |
Can modify volunteer profiles, but cannot add or delete volunteers |
|
Schedules |
Create schedules, add or delete services, run the auto-scheduler, make schedules live, post schedules to the Web Terminal, and export to Word, Excel, etc. |
Create schedules, add or delete services, make schedules live, post schedules to the Web Terminal, and export to Word, Excel, etc. (Note: the auto-scheduler cannot be run as a Web Admin) |
Modify schedules online (only for those ministries and/or services the leader is in charge of):
|
|
Rosters |
Create/generate rosters for the Web Terminal, export rosters to Word, Excel, etc. |
Create/generate rosters for the Web Terminal, export rosters to Word, Excel, etc. |
View rosters online |
|
Web Terminal |
Manage text/content on the Web Terminal |
View text/content on the Web Terminal |
View text/content on the Web Terminal |
|
Worship and Liturgy planning |
Upload resources Post notes |
Upload resources Post notes |
Upload resources Post notes |
|
Mobile App |
No online privileges |
The Admin tab is accessible via the mobile app |
The Admin tab is accessible via the mobile app |
|
Announcements |
Send emails and texts to volunteers (anyone in the database) |
Send emails and texts to volunteers (anyone in the database) |
Send emails and texts to volunteers (only those in the ministries and/or at the services the leader is in charge of) |
|
Web Forms |
Process or delete pending web forms |
Process or delete pending web forms |
No access to web forms |
|
Settings and permissions |
Manage settings and permissions (including access for Web Admins and Leaders) |
Cannot manage settings and permissions |
Cannot manage settings and permissions |
* For help setting up a Leader, see the knowledge base article here. For subscriptions purchased after December 2015, Leaders are only available in the Plus Edition of MSP.