After creating a schedule you can double check that all volunteers get a fair chance to participate and share their gifts in service by using the Ministry Distribution Report. The report is sortable, allowing you to see at a glance which volunteers were assigned the most positions. You can even adjust the distribution directly from this report, easily assigning more services to ministers with too few or taking away services from ministers with too many.
Step by step: How to make changes to assignments from the Ministry Distribution report
- From an open schedule, go to the Reports menu and select "View Ministry Distribution...". By clicking on the heading of a ministry, or the word "Total" the list will be arranged to show totals in descending order.
- To give a volunteer an additional position from the distribution report, right-click (or double-click) on the volunteer's name or the number of times scheduled in a particular ministry and select "Add an additional assignment". This will take you to the schedule in "Place Minister" mode so you can find a position on the schedule you want to give to that volunteer.
- To remove a volunteer from a position using the distribution report, right-click (or double-click while holding the Ctrl key) on their name or the number of times scheduled in a particular ministry and select "Remove an assignment". This will take you to the schedule in the "Fill Position" mode, so you can select another volunteer to take their place.