MSP Scheduling Tip: Using the "Fill positions" mode on schedules to easily place volunteers in open positions

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You can easily decide who is best to fill empty positions by using the "Fill positions" mode. The "Fill positions" mode is built right into the schedule and is an excellent tool to help quickly identify who is the best fit for empty positions - especially when MSP encounters a position it cannot fill without breaking some of the settings.

Step by step: Using the "Fill positions" mode to help place volunteers in open positions
  1. From your open schedule, click on a "Not Filled" position.
  2. On the right-side of the schedule window, make sure the Mode at the upper right corner is set to "Fill positions."
  3. You can click on the text, "Show only volunteers who" to see and select the filters you would like active for this list. By default, all of these filters are checked to display the most-available volunteers.
  4. The "Sort by load" option, when checked, will list volunteers in ascending order based on how many times they are scheduled on this particular schedule. You can click on "Total" or "Ministry" to see how many total times they are on the schedule, or just how many times they are scheduled in that particular ministry. If there is a conflict, or a reason why MSP did not place them there, this will appear at the bottom of this list.
  5. Once you find the volunteer you would like to fill the position, you can double-click their name, or drag and drop them into the position on a schedule.
NOTE: Volunteers whose names appear in red indicates there is a serious conflict for the position, for example they are already scheduled that day, have a can't serve date for that day or service, or that is not a preferred or qualified position. Names in orange indicate a minor conflict, such as they were scheduled within the past week.
 
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